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| We’re delighted to have you onboard for The AI Summit London and look forward to welcoming you to Tobacco Dock on 12-13 June 2024. This page provides all the information you need for preparing to speak at the event, including your responsibilities and any applicable deadlines. Please make sure you read through each section carefully. We recommend that you save / bookmark this page for easy access later on. |
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Welcome to The AI Summit London 2024
INTRODUCING YOUR SPEAKER MANAGER
Janelle Wilger
Work Hours: 9:30AM – 5:30PM BST (UK-based)
Email:
Janelle.wilger@informa.com
Phone/WhatsApp (available from 11 June):
+44 (0) 7443 350 006
I look forward to working with you over the coming months as we prepare for The AI Summit London, which is shaping up to be our best ever!
If you have questions about the event - anything from logistics to dress-code - please don't hesitate to contact me using the details above.
YOUR CHECKLIST
1. CHECK YOUR LISTING IS ACCURATE
Check that your name, biography and photo are listed correctly on the Speaker section of the site.
If you require any amends please email Janelle and she'll be happy to get things corrected.
2. SEND US YOUR DETAILS FOR REGISTRATION
In order to register you as a speaker at this year's events, we ask that you please send the following details
to Janelle as soon as possible.
- First Name
- Last Name
- Job Title
- Company
- State / province (if applicable)
- Country
- Mobile phone number
- Biography
- Headshot (in .png or .jpeg format)
3. START BUILDING YOUR PRESENTATION SLIDES
We have a PowerPoint template for The AI Summit London 2024, that you are welcome to use. You can access it here.
Please send your completed presentation as a .ppt file on or before Monday 13 May 2024.
4. FOR MODERATORS ONLY
If you are the moderator of a panel, we ask that you now arrange a meeting with your panellists so that you can all make introductions and talk through the running order.
If you have any questions, or you need to the details of your panellists, please contact your Event Producer.
5. INTERVIEWS WITH PRESS
If you are interested in speaking with, or being interviewed by, members of our press attendees, please contact our PR team so that we can add your name to the media interview list. Be sure to let us know in your email if there's anything specific that you'd like to announce or speak about.
THE AGENDA
You’ll find the latest agenda here.
Please note that timings are subject to change and so we recommend checking the website closer to the event date for the most up-to-date schedule.
TRAVEL & ACCOMMODATION
Speakers are responsible for funding and organising their own accommodation and travel, but we have favourable hotel rates which you can find and book here.
INFO FOR SPEAKERS
PRESENTATION REQUIREMENTS
Format: PowerPoint file
Slide aspect: 16:9 ratio
Deadline: Monday 13 May 2024
Please send your presentation(s) to Janelle
- The presentation template can be found here if you need it. Please download and save a copy to work from.
- We ask that you save your presentation using the following format: Speaker’s Full Name_Company Name_Session Title – Stage Name – Day 1 or 2
- Please email Janelle your presentation on or before Monday 13 May 2024
- Presentations should be sent as .pptx files (and not PDF)
PLEASE NOTE: There will not be a MAC available onsite. Should you wish to bring your own please let us know. Ensure you bring any adaptors that enable you to output from your MAC providing our technicians with DVI, HDMI, or Display Port. If you are at all unclear, please let me know.
EVENT DAY(S) LOGISTICS
Before the content kicks off and during session breaks, you will have the time to go through your presentation with the technical team and will be shown how to use the presentation clicker.
Please ensure that you are at your allotted stage 20 minutes before the start. It is essential that you check into the room, even if you are not using slides as you will need to meet that stage's Chair.
For a seamless transition between sessions on the day, we will run all presentations from a central laptop which will be operated by the technical team at that stage.
We request you bring a back-up copy of your presentation to the conference on a USB memory stick.
All speakers will be equipped with a microphone prior to the start of your session.
TECHNICAL REQUIREMENTS
To avoid any potential technical problems on the day, please let us know asap if you have any technical requirements such as needing internet access on stage, non-standard software, running of movies/audio, or custom fonts. This will ensure we have everything ready for your presentation.
All videos should be provided in .mov format and highest possible resolution. Should you have a different format, please check this with Janelle asap.
If you use custom fonts for your presentation, those fonts must be provided as a font file along with your slide deck.
YOUR PRESENTATION SLIDES
When preparing your presentation, please be conscious of the time allocated to you, which includes an optional 5 minutes for questions at the end of the session. Your presentation should begin with the key points, in line with your session description.
When preparing your slides, please do consider the contrast between background colour, font colour and font size (no less than size 24), for optimum clarity. The presentation language is British English.
We request that you check your slides in the conference room ahead of your session starting.
Speaker presentations will be uploaded to the app after the event as a PDF. Should you wish your presentation not to be uploaded to the app, please let Janelle know.
INFO FOR PANELLISTS & MODERATORS
We request that if you are a moderator, you contact the panellists on your session before the event, so that you can all make introductions and talk through the running order. You may also wish to organise an onsite meeting to run through the finer details of your session(s).
- Panellists and moderators will need to be at your stage 20 minutes before the start of your session
- All Panellists will be equipped with a microphone prior to the start of the session
Panel sessions will not require presentations to be submitted, as we run them in a question-and-answer format.
THE VENUE - TOBACCO DOCK
Tobacco Dock, Tobacco Quay, Wapping Ln, London, E1W 2SF
Tobacco Dock is easily accessible by public transport (Overground, DLR, and Bus).
Wapping Overground: 0.3 miles
Shadwell DLR & Overground: 0.3 miles (offers step-free access)
Tower Hill Tube: 0.8 miles
Bus: Nearby bus stops from routes 100 and D3
If you need to drive, there is a car park opposite the venue’s Wapping Lane entrance with a capacity for 615 vehicles (under 2.2m) plus Blue Badge parking with accessible lifts. The car park is owned and run by an external company, the YellowPark website, and spaces can be booked and paid for through the YellowPark website.
Please enter via the West entrance on Pennington Street – the dedicated (and signposted) entrance for Speakers, VIPs, Press and Exhibitors.
INFO FOR THE EVENT DAYS
Arrival
Please enter via the West entrance on Pennington Street.
There will be signage for Speaker Registration, and staff on hand to assist if needed.
Registration
Janelle will greet you at our dedicated Speaker Registration Desk where you can collect your badge and ask any questions you may have about your presentation slot.
Then please feel free to make your way to the Speaker Lounge for a refreshment and to meet some of the other speakers. There will be signage and staff throughout the venue if you need assistance.
Food & Drink
You will receive tokens for food and beverages, which can be used around the venue at the food stalls, as well as tea, coffee and water stands.
The Speaker Lounge will also have refreshments available all day.
Speaker Lounge
The Speaker Lounge is your dedicated space to relax, network and do any last-minute prep. Refreshments will be served in here throughout the day and you can also use the room to enjoy lunch.
Large areas of the event venue are exposed to the elements, so whilst we hope to get another year of blue skies and sunshine, we advise you to dress accordingly for the British weather!
PRESENTATION RECORDINGS
We will be filming and recording all sessions at the event and can offer speakers the opportunity to purchase the recording - professionally edited - along with a package of promotional activity through aibusiness.com.
This is a great opportunity to maximise the impact of your thought leadership beyond the event. If it's something you are interested in, please contact our Head of Event Sales, Tom Peck and Head of Digital Sales, Kari Wilde who can offer favourable rates.
Speaker presentations will be uploaded to the app as PDFs after the event. Should you wish your presentation not to be uploaded, please let Janelle know.
The Event App
Launching in May
The name of the event app is: ‘LONDON TECH WEEK’
The app will launch around three weeks ahead of the show. When it goes live, you can expect to receive an email inviting you to set up your profile and begin building your personal agenda for the event. If you haven’t received an email regarding the app two weeks out from the event, please email aievents@informa.com and we will investigate.
The app is available on both the Apple App Store and Google Play Store.
The app is an invaluable tool onsite. As well as the agenda, attendee list and floorplan, it can be used to facilitate meetings onsite. Plus, after the event you will be able to download presentations from sessions we are able to publish.
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